Credits, Grades and Examinations
A student may not register for more than 15 credits in any one semester except under special circumstances. If a student’s program of study requires registration for more than 15 credits in any one semester, counselor or advisor approval is required.
At the College, each credit hour represents one hour per week in class and two hours outside of class devoted to preparation. Credit is granted in recognition of successful work in attaining Student Learning Outcomes (SLOs) in specific courses. See General Requirements for Certificates and General Requirements for Associate Degrees of this catalog for a statement on SLOs as applied to programs.
Courses offered by the College are numbered as follows:
- 000-049 These courses are noncredit courses. These courses may satisfy prerequisite requirements and/or provide appropriate remediation for courses numbered 050-099 in the same subject areas.
- 050-099 These courses except for MA 085 and MA 095 are accepted toward meeting the requirements of the Adult High School and some Certificate/Degree programs.
- 100-299 These courses are accepted toward meeting requirements of the Associate of Arts and Associate of Science degrees conferred by the College. These courses are also accepted toward meeting the requirements of the Certificate conferred by the College. Exceptions inlcude MA 108 , EN 100R and EN 100W .
Course numbers indicate the level of the course. Courses numbered 100-199 are intended for freshman or sophomore students; courses numbered 200-299 are intended for sophomore students.
Courses numbered 100-299 may be used to meet Adult High School Diploma requirements. Diploma Students taking courses numbered 100-299 to meet the Adult High School Diploma should select such courses with the advice and approval of their counselor or advisor.
Course prerequisites are courses to be completed or conditions to be met before a student is eligible to enroll in a specific course. A student who has enrolled in a course without first completing all course prerequisites may be disenrolled from that course by the College. Prerequisites are identified in program listings with a “+” sign. Waivers for course prerequisites can only be obtained from the Department Chairperson for the department which oversees the course. For example, SO 130 EN 100R and EN 100W ; therefore, only the department chairperson overseeing sociology courses may waive the prerequisites.
Course Waivers and Substitutions
Recommendation for a course waiver is made by the department chairperson or academic advisor. For each course waiver there must be an accompanying recommended course substitution. Credit requirements cannot be waived. A declared student wishing to have a course waived or substituted must complete the following steps:
- Submit a Course Substitution Form, which indicates the waiver, to a counselor/advisor who forwards the request to the department chairperson.
- The department chairperson will confer with department members, and if they concur with the request, will forward the recommendation to the appropriate Dean for approval.
- If the Dean concurs with the request, it will be forwarded to the Registrar for verification and recording. If the Dean does not concur with the request, it will be returned to the student with justification via the department Chair.
It is important to note that course substitution takes the place of a required course in a program, for as long as the course substitution meets the content and/or spirit of the requirement.
Repeating a Class
- Credit is allowed only once for the course. A course may repeated if a grade lower than a “C” was received. Credit will be received for the first grade of “C” or better. If a course received a “C” or better and is repeated, the first grade will be counted towards grade points even if the second grade is higher.
Note: Prior to fall 2007 the class being repeated will be assigned a repeat grade of “R” before the original grade. Beginning fall 2007, all repeated courses will appear as a letter grade with the repeat indicator appearing in a separate column. All classes being repeated will not affect grade point average.
Grade reports can be prepared for students upon the request of the student. It is the student’s responsibility to update their address and mailing information in their student records. Such information may be submitted to the Admissions & Registration Office. Grade reports will not be faxed or emailed. Additionally, grade reports will not be released to a third party without the student’s written authorization.
Final grades can be accessed by students via the College’s self-service portal, MyGCC.
The assignment of final course grades is the responsibility of each faculty member, which begins with a clear statement in the course syllabus and in discussion with the students in the class, defining the criteria upon which grades will be determined established by the curriculum documents. Instructors must identify the components and the weight of each that make up the final grade.
In addition to defining the criteria, instructors are responsible for applying the criteria consistently and carefully, using professional judgment for their assessments, and in all cases, being fair to reflect student performance in the context of GCC’s expectations for student achievement and the established grading scale. Faculty evaluation of student work may be appealed using the process described in the Student Grievance Procedure found in the Student Handbook. An Evaluation Review Committee shall be convened to review the faculty member’s evaluation of the student’s work. Students may contact a Counselor for further guidance.
The Student Handbook can be found at www.guamcc.edu or via the electronic catalog at catalog.guamcc.edu.
Grades are earned for each course in which a student is officially enrolled. GCC uses a 4-point grading scale. GPA is determined by letter grades A through F using the designated points assigned to each. The grade points assigned to the letter grades are as follows:
- A 4.0 = Excellent attainment of course outcomes
- B 3.0 = Above average attainment of course outcomes
- C 2.0 = Average attainment of course outcomes
- D 1.0 = Below average attainment of course outcomes
- F 0.0 = Failing
The following are grades issued to students which do not impact the student’s GPA:
- TF = Technical Failure
- TW = Technical Withdrawal
- W = Withdrawal
- I = Incomplete
- CR = Satisfactory Completion
- NC = Unsatisfactory Completion
- P = Satisfactory Completion/Test-Out (Used for developmental courses only)
- Z = Unsatisfactory Progress made, repeated enrollment required (used for developmental courses only)
- AU = Audit
- TC = Transfer Credit
Note: Prior to fall 2007, if a student repeats a class (see section on Repeating a Class for more information), the class being repeated will be assigned a repeat grade designation with an “R” before the original grade. Beginning fall 2007, all repeated courses will appear as a letter grade with the repeat indicator appearing in a separate column. All classes being repeated will not affect grade point average.
Credit/No Credit Option
Students should consult their counselor or advisor before taking courses using the Credit/No Credit option; this option must be declared in writing prior to the first day of instruction. Credit/No Credit is used for all Credit-by-Examination challenges.
Incomplete or “I” Grade
Incomplete (I) grades may be assigned only when academic work has been interrupted by circumstances beyond the student’s control. Incomplete grade requests must be initiated by the student and approved by both the instructor of record and department chair by filing a petition in the Registrar’s Office. The petition must be submitted by the student, along with appropriate documentation outlining the circumstances, to both the instructor and the program chair for their approval and signature before the last day of the semester in which the Incomplete will be granted. The student must complete all academic work to replace the “I” grade according to the terms of the agreement with the instructor of record by the end of the next consecutive academic term or the grade will be determined to be an F. The grade of “I” counts as credits attempted but does not affect GPA.
Technical Failure or “TF” Grade
If a student registers for a class but fails to attend the class, the instructor will award a “TF” grade indicating that the student never attended the class. The “TF” will be entered on the student’s permanent record.
Technical Withdrawal or “TW” Grade
If a student registers for a class but fails to meet all College requirements for registration in that class (e.g., course prerequisites, immunization/health requirements, etc.), that student may be administratively withdrawn from that class. In such instances, a “TW” grade will be entered on the student’s permanent record.
Grade Point Average
A student’s grade point average (GPA) is computed by dividing the total grade points earned by the total credits attempted, excluding those credits for which “AU”, “CR”, “I”, “NC”, “P”, “TF”, “TW”, “W”, or “Z” grades are assigned and courses repeated (see section on Repeating a Class for more information).
Determining Applicable Catalog
Students maintaining continuous enrollment at Guam Community College may graduate according to the requirements of the catalog in effect at the time of initial acceptance as a Declared Student or according to the requirements of any single catalog in effect during subsequent terms of continuous enrollment thereafter.
Students who are dismissed as Declared Students may only be reinstated using the most current catalog. A semester in which a student earns course credit will be counted toward continuous enrollment. Noncredit courses, audited courses, failed courses, or courses from which the student withdraws do not count toward the determination of continuous enrollment for catalog purposes.
Students who do not enroll for two consecutive regular (fall & spring) semesters are no longer considered continuously enrolled, and must meet requirements of the catalog in effect at the time they return.
Students are not obligated to enroll and earn course credit during summer terms, but summer enrollment may be used to maintain continuous enrollment status.
Students who return during a summer term after an absence must follow the requirements of the catalog in effect for the following fall semester.
Students who do not enroll for two consecutive regular semesters as well as students dismissed from the college as a Declared Student must complete the Application for Re-Entry and must submit it to the Admissions and Registration Office.